spreadsheets and sticky notes fits when
Keep the existing stack when the clinic has a small, stable workflow, named owners for every handoff, and a documented way to control access, retention, versioning, backup, and disposal across each tool.
Sourced comparison
RegenFlow vs spreadsheets and sticky notes
A factual comparison for clinics deciding whether to keep coordinating around an existing EHR with spreadsheets, reminders, sticky notes, and staff effort or add a between-appointment operating layer.
Verification boundary
Current public facts with clinic-fit caveats.
Last verified . Facts can change after that date, and this page does not claim more than the records below support.
Consider RegenFlow when the clinic needs scheduling, intake, documentation, billing work, follow-up, and review states coordinated around the systems and team it already uses.
Who each option fits
Fit depends on the clinic model, not a blanket winner.
RegenFlow fits when
Consider RegenFlow when the clinic needs scheduling, intake, documentation, billing work, follow-up, and review states coordinated around the systems and team it already uses.
Side-by-side facts
Current public facts in one table.
| Category | RegenFlow | spreadsheets and sticky notes |
|---|---|---|
| Primary scope | Clinic operations around the patient visit | Existing EHR plus clinic-built trackers, reminders, and procedures |
| Published entry | Starter is $35 CAD/month; Basic is $79 CAD/month; full clinic OS plans begin with Growth at $149 CAD/month | Existing software may already be owned; staffing remains. Canada Job Bank reports a $25/hour median wage for medical administrative assistants |
| Workflow ownership | Ready, blocked, assigned, and awaiting-review states stay visible | Ownership depends on clinic procedures and staff-maintained trackers |
| Safeguards to verify | Deployment-specific written terms and access controls | The clinic must verify safeguards across every tool and record in its custody or control |
Primary official sources
Use these records for citation, not inference.
Workflow review
Map this comparison against your clinic workflow.
Use the workflow review path to discuss the clinic context, systems in place, and approval boundary with a human before activation decisions are made.